Virtual Events & Webinars

from virtual exhibitions to multi-track video enabled real-world conferences and everything in between..

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Custom Registration, Schedule Creation and Content Management 

Eventflo's CRM platform provides event organisers, exhibitors, poster presenters and delegates an efficient and easy to user interface to add, update and manage their profiles and participation at the event. 

Provide delegates with a 'live' and pre-recorded presentation experiences including integrated video. Use the integrated abstract submission and review module to automatically build your virtual poster hall with 'live chat' to connect poster presenters with delegates. If you use a third-party poster management system simply connect to the eventflo platform through our simple API. Zoom, Teams and all other video conference services can be easily integrated without the need to issue passcodes and manage user access. Integrate parallel sessions in multiple rooms and provide attendees with real-time chat throughout the virtual environment.

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poster hall
Immersive Poster Sessions   

Through the intuitive abstract submission module poster presenters can submit their work to your admin console where the worksflow can feed subject or track specific abstracts through a peer review process and on acceptance promote them to the main speaker schedule or to the poster session.

The virtual poster session includes interactive elements such as video and live-chat with the poster presenter. Each presenter can access analytics detailing who visited their poster and which elements were accessed.

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Exhibitors & Sponsors get a measurable ROI

The Eventflo exhibition hall not only looks great but the interactive design provides a powerful canvas for sponors to manage their content and optimise their exposure.

Fully customisable stand - exhibitors can create visually impressive stands and customise with their own artwork, videos and contact links. Each stand includes its own 'live' chat and video to provide delegates with an exciting and immersive event experience.

Give real-time visitor stats to your exhibitors to prove their ROI: see who’s interacting with your exhibitors and sponsors and get detailed interaction stats. Virtual Networking Lounge - facilitate easy networking and meeting scheduling between event participants through subject driven group chat, one2one meeting maker and exhibitor contact zones. Build a database of qualified leads to follow up with post event.

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Take a Seat and Join the Meeting!   

Effortless integration with all popular video conferencing platforms including Zoom and Teams. The Eventflo platform embeds your presentations automatically so no login required, once the attendee has entered the conference environment all presentations and meeting are accessible with a single click.

Multi-track and mult-room events can be easily created and controlled from your organiser admin console and after the live event links shown in the virtual ebenvironment can be easily updated to YouTube or other video site links.

.Your meetings can include both 'live' or pre-recorded presentations and the platform caters for panel discussions, invite-only meetings and interactive workshops.

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Queue Buster! Badge Printing

For real-world events the unique Klebo registration system generates an automated ticket for each attendee which is received via email. The tickets contains a QR code which when presented to the scan & badge printers at the event gate will generate a badge in under 5 seconds. No queues and no fuss.

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Each time an attendee passes through the entrance gate the system updates in real-time and the main graphical admin console tracks attendence.

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Control Your Content,
Control Your ROI

Simple, flat fee with no confusing additions.  You collect 100% of your delegate ticket fees and get credited directly to your Paypal or Stripe account.

Custom additions, on-site badge printer rental and event management are based on a quotation basis. 

Does Eventflo provide support during your event?

Oh yes! we are always there, your allocated event manager will ensure all goes to plan pre, during and post event to ensure content is uploaded and presetations keep to schedule.

How long will it take to create our vitual event? 

Typically, it takes a week to create your virtual environment and help you collate the graphic look and feel you want. The platforms comprehensive CRM makes chasing up exhibitors, abstract applicants and delegates a simple click.

How long does the virtual event stay open?

Yes, all presentations can be automatically recorded and post-edited so within 24hrs of the end of event, all videos can be uploaded to your virtual event space and of course the exhibtors can continue to present their products and respond to 'chat' sales leads.

Can payments be taken during registration?

Yes, our payment module allows you to setup multiple ticket types including discounted 'early-bird' and code-driven access levels. Simply enter the id code of your stripe, paypal, sage or worldpay account and all payments go direct to you.

Why use Eventflo for a simple webinar and not zoom or teams directly??

Eventflo provides an emersive experience for attendees from registration through to presentation viewing, networking and exhibitor interaction. Choose the rooms you want to use, and as registrants arrive at the door they can access presentations and even pre-recorded sessions without passcodes or emailed links. Organisers benefit from rich analytics including data on visitor movements, downloads, interaction with poster presenters and exhibitors. The integrated live-chat feature allows all attendees to network with ease and see who is 'online' and who is in specific areas including workshop rooms, exhibitor booths and poster stands, all in real-time.

What does it all cost?

We charge a simple flat fee for our platform, no extras, addons, fees or commissions. All payments collected through ticketing go straight to you 100%. The charge for the platform is based on an annual fee of GBP4995 which covers up to 3 events with up to 50 exhibitors/event and a single or multi track conference hall. Abtract submission, exhibitor self-admin pages, live chat, networking lounge and interactive poster sessions are all included. Custom solutions, multi-track and exhibitor halls exceeeding 50 stands will be quoted separately. Our support time is charged at GBP350/pp/day, initially you may need more eventflo staff members on hand but once you become confident this requirement usually reduces.


Typically, other than your dedicated account manager, who is included with your licence fee, one additional eventflo staff member is required to be online for the duration of the event.

Can delegates save content to a briefcase?

Yes, all content can be added to visitors' personal briefcase including contact details of other attendees, documentation from exhibitor stands and of course copies of favourite presentations, speakers and posters.

Email us at info@eventflo.co.uk